Do You Want More Free Time? 

As a business owner or professional  your time is one of the most valuable assets you have. But with so many tasks and responsibilities vying for your attention, it can be overwhelming to know where to focus. Often, we fall into the trap of wearing too many hats and trying to handle every little detail ourselves. The result? Burnout, frustration, and a lack of true progress toward your larger business goals.

One powerful tool to break this cycle is the 80/20 Rule, also known as the Pareto Principle. This principle suggests that 80% of your results come from just 20% of your efforts. The trick, however, is knowing which 20% to focus on and how to delegate the remaining 80% that only yields marginal results.

Let's explore how business owners can apply the 80/20 Rule to their daily activities, delegate effectively, and ultimately free up their time to focus on what really matters.

By the way, this is actually what I did in my practice using the "Getting Rid of the Stuff" Sheet" which you can download here:

Step 1: Identify the 20% of Your Work, that Gives You 80% of Your Results

Take a hard look at how you’re currently spending your time. Break your day down into the different activities you do — from responding to emails and managing social media to handling client calls, reviewing finances, and planning strategy. Once you have this list, ask yourself:

• Which tasks are driving the most significant results in terms of revenue, growth, or brand development?
• Which tasks are contributing minimally to your bottom line but still consume a large portion of your time?

For example, responding to client emails may feel urgent, but is it really moving the needle for your business? On the other hand, client meetings or strategic planning sessions may be your high-impact activities — the 20% that lead to 80% of your success.

Step 2: Delegate the 80% of Your Work, that Gives you 20% of Your Results

Now that you’ve identified the high-value activities, it’s time to delegate everything else. This is where the 80/20 Rule becomes truly powerful. The other 80% of your tasks — the ones that only deliver 20% of your results — can be handled by others on your team, who are the champions!

To ensure you’re delegating effectively, you need to implement systems. Having simple systems in place means that anyone on your team can step in and handle a task without constant oversight from you. Whether it’s managing customer service, handling payroll, or overseeing social media, a well-documented process allows others to do the work without your constant intervention.

The key to this step is recognizing that your time is too valuable to be spent on low-impact activities. By handing over these tasks, you’re making room for yourself to focus on the strategic elements of your business that truly drive growth.

Step 3: Set a 90-Day Goal to Free Up Your Time

Delegation is a process, not an overnight transformation. But if you follow a structured approach, you can completely free up your time within just 90 days.  Using the "Getting Rid of The Stuff" Sheet",  delegate all of your "stuff" over a period of 90 days.  When I did this in my practice, I went from working 5 days per week to 3 days per week and my income actually increased!

As you delegate, you’ll find that you not only gain more time but also improve the quality of your work. When you focus on what you do best — leading, innovating, and creating — you’re more effective, energized, and aligned with your business vision.

Step 4: Maintain Your New Freedom with Ongoing Systems

After the 90-day mark, it’s crucial to maintain the systems that allowed you to free up your time. Make sure there’s continuous communication with your team, track progress regularly, and refine processes as needed.

Moreover, evaluate how you spend your time at regular intervals (perhaps every 3–6 months) to ensure that you’re still focusing on your high-impact activities. The landscape of business is constantly shifting, and your focus should evolve with it.

Why Delegating with a System Will Give You More Free Time

The beauty of applying the 80/20 Rule to your business isn’t just that it frees up your time — it also creates a more efficient, sustainable business. When you delegate tasks to the right people with the right systems in place, your business operates more smoothly and effectively. You're no longer bogged down by the day-to-day chaos, and your team is empowered to thrive without you hovering over them.

In short, delegating smartly isn’t just about creating more free time for you; it’s about building a business that runs efficiently without requiring constant intervention from the owner. And when your business runs without you, you’re free to grow it even further.

Conclusion

As a business owner, time is your most precious resource. By applying the 80/20 Rule to your daily activities, delegating low-impact tasks, and setting up efficient systems, you can free up your time and focus on what truly drives growth and success. Over the course of just 90 days, you can transform your business — and your life — by investing in delegation and leveraging the power of systems.

Remember, delegation doesn’t mean abdicating responsibility; it means building a team and structure that can handle the heavy lifting while you focus on creating and leading. Take control of your time, and watch your business thrive.

In the end, while cash can provide peace of mind, balancing it with other investments might help you reach your long-term financial goals more effectively.  If you'd like to discuss your options, please contact today, 

Chris Tolevsky has over 30 years experience in the medical and allied health fields.  He provides expert guidance on tax strategies, building and protecting wealth . If you’re interested in discussing how we can help you please book a complimentary consultation. 

Disclaimer: This article contains general information only . It is not designed to be a substitute for professional advice and does not take into account your individual circumstances, so please check with us before implementing this strategy to make sure it is suitable.